Malaysia Company Secretary Service
Many business owners ask: why do they need to pay for company secretary fee? Unfortunately, it is an inevitable business compliance cost regulated by the Malaysia Companies Act 2016. As the Company Secretary, our main duty is to help your company stays in full compliance with the Companies Act and avoid any non-compliance penalty.
We understand your concerns as a business owner. No worry! We design our service package to make it as affordable as possible, and we make sure you can get the most value out of it.
100% DIGITAL CORPORATE SECRETARIAL SERVICES
If you are tired of signing the director’s resolutions manually and spent too much cost on couriering document to your secretary, speak with us. We practice our secretary service on digital platform!
ALL YOUR DOCUMENTS STORE DIGITALLY
SIGN RESOLUTIONS ANYWHERE
No more waiting and couriering original signed documents. We enable our clients to sign digital resolutions using their e-signature.
SUPER FAST PROCESSING TIME
Accounts
Free Trial
Free Trial
Domains
Essential Secretary
RM1200 per year
Good the first year as you shape your organization, or for a larger business. You won’t pay for each change. This all-inclusive package covers all standard resolutions like distributing dividends, changing address or adding shareholders.
includes
- 1-year complimentary use of Registered Office Address
- Unlimited professional advice on Companies Act matter
- 2 complimentary filing transaction per year
- 1 complimentary filing for year-end AGM & adoption of audited report
Additional fees, not included in the package
- Non-share related filing/change
(RM100 to RM200 per change) - Share-related filing/change (per shareholder, exclude stamp duty)
(RM300 per change) - Filing of Annual Return
RM300 per submission (including SSM fee)
** All above are excluding any cost payable to SSM or other regulation authority
Recommended
All-in-one Secretary
RM2000 per year
Good the first year as you shape your organization, or for a larger business. You won’t pay for each change. This all-inclusive package covers all standard resolutions like distributing dividends, changing address or adding shareholders.
includes
- 1-year complimentary use of Registered Office Address
- Unlimited professional advice on Companies Act matter
- Unlimited filing on:-
- Year-end AGM & adoption of audited report
- Allotment of shares/increase share capital
- Change of company name
- Change of directors or shareholders
- Change of officer, auditors
- Change of address
- Change of business activity
- Filling of annual return
- Registration of charges
- Distribution of dividend
- Transfer of shares
** All above are excluding any cost payable to SSM or other regulation authority
Changing Your Company Secretary in Malaysia
Worry about changing your Company Secretary? Let us help you. We promise to give you a breeze and hassle-free experience. We will do everything for you within 7 days.
F.A.Q on Company Secretary Service
Under the regulation of Companies Act 2016, a company secretary is responsible for:
– Acting as named Corporate secretary by our qualified professional staff (Malaysian)
– Safe keep company common seal if any
– Maintaining the Minutes and Register Books
– Conduct Board Meeting, Shareholders Meeting
– Review Company Constitutions
– Provision of registered office address
– Advice on secretarial/statutory/compliance/accounting/tax/GST matters
– Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act.
– Providing regular compliance update alert
Use of Company’s Registered Address is for fulfillment of statutory requirements under the Companies Act whereby all the statutory records shall be kept and accessible to the public. Our Registered Office service also includes the following service:-
Statement of letter is available upon request
> Free Scanning letter services upon request
> Free daily letter/parcel notifications via email
> Self-collection of mail and parcels between Monday – Friday: (9 am to 6 pm) (no handling fee)
> Receipt of normal mails, airmails, parcels (below 3 kg) or registered mails *
> Mail forwarding/courier arrangement to a local/overseas address on daily / weekly / monthly basis is available (Service fee applies)
Upon E-lodgement of completed documents to SSM, it normally takes less than 1 working day to effect the change.
Upon E-lodgement of completed documents to SSM, it normally takes less than 2 working day to effect the change.
Unfortunately for any change in business address, application has to be lodged manually at SSM Office Counter. It normally takes 3 to 5 working days to effect the change. However, one can file for “express” application in order to effect within 1 working day.
Yes. According to the Companies Act 2016, it is mandatory to appoint a qualified company secretary for every registered company with SSM. The company must notify the Registrar within 14 days from the date of appointment or cease from office.
You may appoint through corporate firms like Steve & Yen Accounting or may appoint a qualified company secretary by yourself.
Yes, you can change your existing company secretary at any time. We will assist on documentation and liaise with your current company secretary until the change of company secretary is done.
Legally, no cost is incurred, and you may contact us for more information.
Kindly provide incorporation forms/Sections such as Section 17, Section 15 and Section 14, and we will directly deal with the current company secretary.
In accordance with SSM requirements, the registered office is the place to store the company’s compliance documents such as secretarial files, minutes book, register book, common seal etc. at our office. As such, we have included in the monthly retainer fee such a small amount.
Yes. Company secretaries attend board meetings to jot down important information and offer insightful advice to the directors. Apart from that, company secretaries are to inform the company’s executives regarding the decisions made in the board meetings.
Prior to the meeting, they are also responsible for liaising with the chairman, directors and other seniors in the company about an upcoming meeting and the respective agenda of the meeting. The presence of the company secretary ensures the meeting takes place in order and is not conducted in an informal manner.
Yes, you can terminate your company secretary at any time if you find your company secretary inefficient and no longer need their services. The power to terminate your company secretary lies with the Board of Directors and contact us for more details.
Read Our Article And Guide
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